Information sharing is important for every organization. A secure and dependable file sharing method keeps confidential data and files safe. Thanks to technology, today file sharing is just a few clicks away.
You do not have to get documents copied and carry from one place to another. There is also no need for USB drivers and other such solutions as cloud sharing has made life easier.
No matter where the recipient is, you can send files with just a few clicks. It’s instant and safe.
File sharing gives employees flexibility and ease. It helps to ensure effective communication between the employees and also opens new opportunities for businesses. There’s no denying the fact that file-sharing has made global business easier and possible.
However, security can’t be overlooked while selecting a file-sharing system. A survey was conducted where 95% of employees said that they were able to access the company data that they don’t even need for their work.
This is a major concern as loss or theft of data can cause huge losses to a business. This is why it is important to choose the right file sharing platform.
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The risk involved in file-sharing
According to a recent study, almost 35% of data breaches happen due to system malfunctions and not using the authentic file-sharing system. Not implementing a secure file-sharing system can put your business at significant security risk.
To ensure security, you have to educate your employees first about all the potential risks involved in file sharing. You might be using the finest and most secure file-sharing system but your employees are not aware of its proper use and implementation, it is of no use.
Organize a workshop or a training program to educate your employees about the various steps to ensure security. Moreover, choose a tool that is easy to use.
Soda PDF, for example, is great. It allows you to edit PDF online and share the final output with others. There are no complex settings and the job can be completed in just a few seconds.
Keep a track of who has access to your files in the cloud
Cloud storage platforms like Google Drive, Dropbox allow you to share documents using a direct link. It is a convenient, fast, and easy method of file sharing.
While sharing your files through cloud storage brings a lot of conveniences, it is also important to keep an eye on who has access to your documents.
Keeping your documents on the cloud saves you from the trouble of keeping backups. However, only authorized users should have access to your confidential data. Use a cloud system that allows you to control access.
Why Should You Use PDF Readers?
PDF readers offer secure file sharing and file encryption options such as password-protected files, access-right management, cloud storage integration, etc.
Some PDF readers also provide the option to track your shared documents electronically. You will receive real-time notification about when someone opens, shares, or downloads your shared documents.